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This notice explains what personal data (information) we hold about you, how we collect, how we use and may share information about you. We are required to give you this information under data protection law.

Who are we?

Kent County Council (KCC) collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. Our Data Protection Officer is Benjamin Watts.

ApprenticeKent is run by the Skills and Employability Service, Kent County Council. It is an apprenticeship recruitment website, where employers, colleges and training providers can post vacancies which potential apprentices can apply for. This application will be sent through the website to the poster of the vacancy.

The personal information we collect and use

Information collected by us

  • In the course of you registering on the website we collect the following personal information when you provide it to us:
  • Personal information (such as name, date of birth, gender, address and contact details)
  • Special category information (such as disability, if you choose to do so)
  • Apprenticeship search preferences
  • Qualifications
  • Cover letter and CV

How we use your personal information

We use your personal information to:

  • So you can apply for an apprenticeship
  • To match you to an apprenticeship
  • To help provide career and application support
  • For administration and research purposes

Contact and other details you supply as part of the registration process are stored by us and used to provide you with the service you have requested. If you do not want us to contact you, then please remain opted out of communications.

How long your personal data will be kept

If you do not login to your account for three years, your account will be deleted. If you wish for us to delete your account before this, simply email kep@kent.gov.uk stating your name and postcode and quote ‘Please delete my account’.

Reasons we can collect and use your personal information

We rely on your consent to collect and use your personal information. If we need to use your personal information to track young people and support you into education, employment or training, we rely on our legal obligations and carrying out a task in the public interest. If we need to collect special category (sensitive) personal information, we rely upon reasons of substantial public interest (equality of opportunity or treatment).

  • Who we share your personal information with
  • Teams within Kent County Council working to improve outcomes for children and young people

The training provider or employer who has posted the vacancy you have applied for (When you apply for an apprenticeship, your CV and profile will be visible to the employer or training provider that has posted the vacancy. They will use this information to assess your application and contact you with the outcome)

While you are registered, we may use your data in line with Kent County Council’s statutory duty to track young people up to the age of 18 (25 for those with an EHCP). KCC has a duty to keep in touch with all young people resident in Kent. We want to help provide you with a better service and identify needs that you may have, as well as supporting you into education, employment or training. In order to do this we may contact you to see whether you need support accessing work, training opportunities or careers advice.

We will share personal information with law enforcement or other authorities if required by applicable law.

Your Rights

Under the GDPR you have rights which you can exercise free of charge which allow you to:

  • Know what we are doing with your information and why we are doing it
  • Ask to see what information we hold about you (Subject Access Requests)
  • Ask us to correct any mistakes in the information we hold about you
  • Object to direct marketing
  • Make a complaint to the Information Commissioners Office
  • Withdraw consent (if applicable)

Depending on our reason for using your information you may also be entitled to:

  • Ask us to delete information we hold about you
  • Have your information transferred electronically to yourself or to another organisation
  • Object to decisions being made that significantly affect you
  • Object to how we are using your information
  • Stop us using your information in certain ways

We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note: your request may delay or prevent us delivering a service to you.

For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioners Office (ICO) on individuals’ rights under the General Data Protection Regulation.

If you would like to exercise a right, please contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Who to Contact

Please contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.

You can contact our Data Protection Officer, Benjamin Watts, at dpo@kent.gov.uk, or write to: Data Protection Officer, Sessions House, Maidstone, Kent ME14 1XQ.

The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns or telephone 03031 231113.

For further information visit https://www.kent.gov.uk/about-the-council/about-the-website/privacy-statement